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Audiovisual Guidelines
Return
to Presentation Guidelines
LCD
projectors will be included in the standard audio-visual package
provided in each meeting room for the 2005 Fall Meeting. To
ensure the effectiveness of computerized projection, it’s
important that you be familiar with the following guidelines.
Your cooperation will be appreciated and will help keep the
meeting on schedule for the benefit of all attendees.
- The standard audio-visual package in each meeting room
will consist of an overhead projector, LCD projector, screen,
pointer, and lapel microphone.
- Please advise your symposium organizer of any requests
for 35-mm projectors, VCRs, or other audio-visual equipment
NOT included in the standard package. If the symposium
organizer agrees to provide such special equipment, the
request must reach MRS Headquarters on or before November
11.
- Authors must provide their own laptop computer,
power cord, and any proprietary cords required by their
computer.
- MRS is not responsible for the security of any personal
equipment.
- Because meeting attendees plan their days according
to the program schedule, published presentation times must
be maintained. It is important that talks not start late
or extend past their scheduled conclusion because of equipment
setup or associated troubleshooting.
- To
help you have a smooth and technically trouble-free presentation,
MRS will provide a Speaker-Ready Room—with
LCD and overhead projectors—at both the Hynes Convention
Center and Sheraton Boston Hotel. Rules for using these
rooms will be posted at the meeting. Testing your presentation
in the Speaker-Ready Rooms is strongly recommended to minimize
equipment compatibility difficulties.
- It
is the presenting author’s responsibility to
ensure that his/her computer is turned on and properly
connected to the LCD projector no later than the “break” immediately
preceding the scheduled presentation. Break, in this sense,
refers to the period of time before the first talk in the
morning, from 12:00-1:30 p.m., or during the morning and
afternoon coffee breaks. There will be switches
provided that enable simultaneous hookup of multiple computers
to the LCD projector, thereby allowing fast and easy transition
from one talk to another.
- Minimal audio-visual assistance on non-technical details
ONLY can be expected from your session chair or the symposium
assistant. Neither MRS staff nor the audio-visual supplier
will be readily available to help set up your presentation,
although we will have technical personnel onsite to quickly
address unforeseen problems.
- Although authors must provide their own computers,
they should also back up their presentations (e.g., on
a disc or memory stick) in case of unforeseen
compatibility or set-up difficulties between their personal
laptops and the LCD equipment. Remember, all talks will
be limited to the amount of time shown in the program,
including time to set up.
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Upcoming
Dates
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10/31/2005 - 11/21/2005
Manuscript Submission
11/18/2005
Deadline for Career Center registration for job seekers.
11/28
- 12/2/2005
2005 MRS Fall Mtg.
Boston, MA
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